In this article we will go over how to void and reprint an invoice.
NOTE: Invoices can be voided by individual invoice or batch. The Invoice Numbers are permanent records and cannot be changed or reused. Voided Invoices remain permanently in the Active Weeks or in Archived Weeks.
Voiding Individual Invoices
1. Select Void Invoices from the Calculations Menu.
2. Select By Invoice Number to void an individual invoice
3. Select the Void Date from the drop-down box or the current date will default to be the Void Date
4. Enter the number in the Invoice Number field. (The Customer No, Invoice Date and Total Amount fields are automatically populated by the system).
5. Click the Void Button to void that invoice
Voiding Invoice Batches
1. Select Void Invoices from the Calculations Menu.
2. Select By Invoice Date to void the whole batch for that date.
3. Select the Void Date from the drop-down box or the current date will default to be the Void Date.
4. Select the date from the Invoice Date drop-down box.
5. Click the Void Button, to void all invoices listed for that date
Reprinting and or Resending Invoices
NOTE: This function allows invoices previously finalized to be reprinted/resent without generating
new invoice dollar amounts or new invoice numbers.
1. Select Reprint/Re-send Invoices from the Calculations Menu.
2. Select Data (year)
3. Select Customer From and Customer To or leave unselected for all invoices
4. Select Invoice Date (The invoice #s are automatically populated by the system)
5. Select the invoice #(s) by checking the boxes.
6. Click the Print Only or Print Send button.
TLM Void & Reprint Invoices.pdf